Welcome to Chandler

1. Get your data into Chandler; and
2. Set you up to back up and share with Chandler Hub.

Having trouble with the instructions? Try some Troubleshooting advice.

Basic Concepts

1. The basic unit of information is The Note
   • Starred
   • Added to the Calendar as Events
   • Addressed and Sent to others via Email
2. Notes can be organized into Collections
   • A Note can be added to Multiple Collections via drag and drop
   • Collections have 3 views: All, Starred and a Calendar
   • Calendars can be color-coded and overlayed
3. Each Collection is divided by Triage Status into 3 sections: NOW LATER DONE
   • Events are automatically triaged based on when they happen
   • Events automatically move into NOW when they start
   • You can also set custom Tickler Alarms to automatically move Notes to NOW
4. You can back up your data, access it from the web and share collections with others by signing up for a FREE Chandler Hub account.

COMING SOON We are also working on a more complete Chandler Basics guide.

Get your Data Into Chandler Desktop

Import Tasks and Calendars

1. Export your calendar in .ics (iCalendar) format from your current calendar application.
2. In Chandler, go to File>>Import .ics calendar to import the calendar.

Get instructions for your calendar application: Outlook, Palm, Apple iCal, Lightning...

Troubleshooting Event dates and times show up all wrong in Chandler?

Subscribe to ICAL (Google, .Mac) Calendars

1. Obtain the sharing URL for the calendar you would like to subscribe to.
   • In Google Calendar, click on the down arrow next to the calendar you would like to subscribe to.
   • Click Calendar Settings in the pulldown
   • Scroll to the bottom of the page
   • Click on the appropriate green [ICAL] button to obtain the sharing URL
2. From Chandler Desktop go to Share>>Subscribe...
3. Paste the ICAL sharing URL into the URL: field.
4. Click [Subscribe]

• Note Neither webcal nor ICAL support 2-way syncing. You will only be able to view, not edit these calendars in Chandler.
• Once you've gotten the Calendars into Chandler, you can go to Share>>Unsubscribe which will break the connection with .Mac or Google, but allow you to edit the Calendar from Chandler.

Get your Data Out of Chandler Desktop

Export Notes and Events

1. In Chandler, go to File>>Export>>Notes and Events to .ics File
2. Click [Okay] (The .ics file will be saved to your Desktop.)
3. You can import this file into any calendar application that supports the .ics format.

Get instructions for your calendar application.

Sync with Apple iCal, Google Calendar, Lightning...

1. Sign up for a Chandler Hub account.
2. Configure Chandler Desktop with your new account.
3. Publish the collections you'd like to keep in sync to Chandler Hub.

Apple iCal 3.x (Mac OS X 10.5 - Leopard) (View-and-Edit)

1. From Apple iCal 3.x, go to the Accounts tab under iCal>>Preferences...
2. Fill in your Chandler Hub user name and password.
3. Click on Server Settings and enter your Chandler Hub Account URL: https://hub.chandlerproject.org/dav/users/{insert your user name}

• Note iCal 3.x will sync all the collections you've published or created on Chandler Hub. (Collections you've subscribed to will _not be synced.)_
• Warning Deleting collections from your Chandler Hub account will cause problems in Apple iCal 3.x.

Subscribe with Apple iCal 2.x (Mac OS X 10.4 - Tiger) (View-only)

1. Log in to Chandler Hub on the web.
2. Click on the down arrow next to the collection you would like to sync.
3. Under Subscribe with:, Click on the green [Apple iCal, Google]
4. Click on the link provided in the dialog.
5. Apple iCal 2.x should automatically launch and subscribe.

• Note Apple iCal 2.x does not support 2-way syncing. You can only view (not edit) your calendar from Apple iCal.

Subscribe with Google Calendar (coming soon in 1.0 release!) (View-only)

1. In Chandler Desktop, go to Share>>Invite... and copy either one of the sharing links provided in the dialog (doesn't matter which one.)
2. Paste the link into your browser.
3. Under Subscribe with:, Click on the green [Apple iCal, Google]
4. Copy the link provided in the dialog.
5. In Google Calendar, select "*Add by URL*" from the [Add] pulldown.
6. Paste the link and click [Add].

• Note Currently Chandler does not support 2-way syncing with Google Calendar.

CalDAV Calendar Application: Lightning, Evolution (View-and-Edit)

1. Log in to Chandler Hub on the web.
2. Click on the down arrow next to the collection you would like to sync.
3. Under Subscribe with:, Click on the blue [CalDAV]
4. Use the link you are given to subscribe from your CalDAV calendar application.

• Get more detailed instructions for Lightning and Evolution.

Outlook/Exchange?

Sync with Mobile Device

Chandler does not support syncing directly with mobile devices. However, you can subscribe to Chandler collections with Apple iCal and Google Calendar via Chandler Hub and use iSync or Google Mobile to access your data from your mobile device. You can also set up notifications via Google Calendar. See more detailed instructions.

Move your Data to Upgrade

Upgrading between versions of Chandler Desktop is automatic. When you run your new version of Chandler, you may be asked whether you would like to [Reload] your existing data or [Delete Your Data] and start fresh.

This is assuming you have been allowing Chandler to automatically export your data to a backup .chex file every time you quit the application. IF NOT Follow the directions below to move your data to upgrade.

From your current version Chandler Desktop

1. Go to File>>Export>>Chandler Data to .chex File
2. Save the file to your desktop

From your new version Chandler Desktop

1. When starting up Chandler for the first time, you will be prompted with a dialog: Select [Reload]
2. From the Open File dialog, select the .chex file you exported from your old version of Chandler
3. Chandler will reload all of your data and account information as well

Sign up for a Chandler Hub account to Backup and Share

Sign-up for an account and

• Share with others
• Back up your data
• To access your data from the web and new Chandler web, desktop, email and IM widgets!

Note: Wait for an email to activate your account.

In Chandler Desktop, go to File>>Accounts... to set up your new account

1. Select Chandler Hub Sharing Account from the list of accounts on the left
2. Enter your user name and password
3. Click [Test...] to make sure the account has been set up correctly
4. Click [Okay]

Back up your Data and Access it from Chandler Hub on the Web

1. Sign up for a Chandler Hub account.
2. Configure Chandler Desktop with your new account.
3. Publish the collections you'd like to keep in sync to Chandler Hub.
4. Log in to your Chandler Hub account to view your collections on the web

Note: When publishing your collections, be sure to share all attributes (Triage status, Event status, Alarms, etc)
Note: Currently, the Dashboard, In, Out, and Trash collections cannot be published to the server.

Note: To keep subscriptions in sync, you must subscribe to the shared collections twice, once in Chandler Desktop and then again from Chandler Hub.

• To obtain a sharing URL from Chandler Desktop, select a collection and go to the Share>>Invite... menu.
• To obtain a sharing URL from Chandler Hub, click on the down arrow next to a collection and look under [Invite] in the left-hand sidebar.

Sync Chandler Desktop across Multiple Computers

From Computer #1

1. Sign up for a Chandler Hub account.
2. Configure Chandler Desktop with your new account.
3. Publish the collections you'd like to keep in sync to Chandler Hub.
4. For each collection, go to Share>>Manage... and change the default settings to share all attributes.
5. Go to File>>Export>>Chandler Data to .chex File
6. Move your exported .chex file from Computer #1 to Computer #2

Note: When publishing your collections, be sure to share all attributes (Triage status, Event status, Alarms, etc)
Note: Currently, the Dashboard, In, Out, and Trash collections cannot be published to the server.

From Computer #2

1. Go to File>>Import>>Reload Chandler Data from .chex File
2. For each collection, go to Share>>Manage... and change the default settings to share all attributes.

Note: Currently only collections you publish from Chandler Desktop and collections you create in the Chandler Hub web application are automatically kept in sync between the two. Subscriptions are not. To keep subscriptions on your Desktop and your Hub account in sync, you will need to subscribe to the collection with both the Desktop and add it to your Hub account from the web application.

Share Collections

Publish to Share from Chandler Desktop

1. Sign up for a Chandler Hub account.
2. Configure Chandler Desktop with your new account.
3. Select a collection to share.
4. Go to Share>>Publish...
   • Chandler Hub Sharing Account should be already selected in the Account pulldown
   • You can control what attributes you would like to share versus keep private.*
   • Click [Publish]
5. To share with others, click [Invite] in the Publish dialog or go to Share>>Invite...

• You will be given 2 sharing URLs for View-only and View-and-Edit access to the collection that you can send to others to share!

Note: Currently, Chandler does not distinguish between attributes you share with yourself versus with others. As a result, if you choose to not share an attribute such as Event Status, you will also not be able to see that attribute when accessing your data from the Chandler Hub web application and other Chandler Desktop machines.

Share from Chandler Hub on the Web

1. Log in to your account.
2. Click on the down arrow next to the collection you would like to share.
3. Click [Invite]

• You will be given 2 sharing URLs for View-only and View-and-Edit access to the collection that you can send to others to share!

Give Others Web Access to Shared Collections

From Chandler Hub, they can also:

• Subscribe to the collection with Chandler Desktop.
• Add the collection to their Chandler Hub account if they have one.
• Subscribe with Apple iCal, Sunbird...

User-Contributed Tutorial Web page instructions for my 12 year-old daughter...

Subscribe with Chandler Desktop

1. Click on the URL to preview it in a web browser.
2. To subscribe, from Chandler Desktop go to Share>>Subscribe...
3. Paste the sharing URL into the URL: field.
4. Click [Subscribe]

You can choose whether or not you want the collection to be included in your Dashboard collection. Typically, users choose to exclude other people's shared collections as the Dashboard collection is used as a way to cordon off "personal" notes from other people's notes or group notes.

Note: Currently only collections you publish from Chandler Desktop and collections you create in the Chandler Hub web application are automatically kept in sync between the two. Subscriptions are not. To keep subscriptions on your Desktop and your Hub account in sync, you will need to subscribe to the collection with both the Desktop and add it to your Hub account from the web application.

Add Subscriptions to your Chandler Hub account

1. Click on the URL to preview it.
2. Click on Add to my account in the left-hand sidebar.
3. Log in.

Note: Currently only collections you publish from Chandler Desktop and collections you create in the Chandler Hub web application are automatically kept in sync between the two. Subscriptions are not. To keep subscriptions on your Desktop and your Hub account in sync, you will need to subscribe to the collection with both the Desktop and add it to your Hub account from the web application.

Subscribe with Apple iCal, Google, Lightning...

1. Click on the link to preview it in a browser.
2. Subscribe with:

Apple iCal (View-only)

1. Under Subscribe with:, Click on the green [Apple iCal, Google]
2. Click on the link provided in the dialog.
3. Apple iCal should automatically launch and subscribe.

• Note Apple iCal does not support 2-way syncing for subscriptions. You can only view (not edit) shared calendars from Apple iCal.

Subscribe with Google Calendar (coming soon in 1.0 release!)

1. Under Subscribe with:, Click on the green [Apple iCal, Google] button.
2. Copy the link provided in the dialog.
3. In Google Calendar, select Add by URL from the [Add] pulldown.
4. Paste the link and click [Add].

• Note Currently Chandler does not support 2-way syncing with Google Calendar subscribers.

CalDAV Calendar Application: Lightning, Evolution (View-and-Edit)

1. Under Subscribe, Click on the blue [CalDAV]
2. Use the link you are given to subscribe from your CalDAV calendar application.
3. From Sunbird or Evolution...

Email

Collaborate on Notes and Events over Email

Configure your Outgoing Mail Account

1. From Chandler Desktop, go to File>>Accounts
2. Select Outgoing Mail from the list of accounts on the left
3. Fill out your account information
4. Click [Auto-configure] to let Chandler figure out the security settings
5. Click [Test...] to make sure the account has been configured properly

Send Notes and Events via Email

1. Select an item.
2. Click on the person icon at the top of the item details, addressing fields should appear.
3. Address the item.
4. Select which account you want to send the item from the Send as pulldown.
5. Click [Send] in the toolbar.

Edit and Re-Send Email as Updates

1. You can always edit email in Chandler, even after it's been sent or received.
2. Once you've edited a sent or received message, the [Sent] button will turn into an [Update] button.
3. Click [Update] to send the update.

Get Email into Chandler

Note: You must have an IMAP email account to take advantage of this functionality.

1. From Chandler Desktop, go to File>>Accounts
2. Select Incoming Mail from the list of accounts on the left.
3. Fill out your account information.
4. Click [Auto-configure] to let Chandler figure out the security settings.
5. Click [Test...] to make sure the account has been configured properly.

Chandler will create 3 folders in your email account: Chandler Messages, Chandler Starred, and Chandler Events. Put messages into these folders from your email client and they will appear in the Dashboard Collection. Messages placed into the Chandler Events folder will also appear on the Calendar.

Instructions for setting up a GMail IMAP account.

Web Widgets

Create New Notes from iGoogle

1. Sign up for a Chandler Hub account.
2. Add the Chandler Quick Entry gadget to your iGoogle.
3. Go to your iGoogle page where you should see your newly added Chandler Quick Entry gadget.
4. Log into your Chandler Hub account.
5. Start sending new notes to Chandler from iGoogle!

Set up the Chandler Quick Entry Widget for Linux Desktop

Using Chandler

Create New Items and Search with Quick Entry Commands

• Just type and hit [Enter] to create a new Note, Starred Note or Event depending on whether you're looking at All, Starred or the Calendar.
• You can also create items in Chandler using the Quick Entry box. Prepend the text in the quick entry bar with the appropriate command to create the item of a specific type, e.g. /n for Notes, /s for Starred Notes, /m for Messages and /e for Events.
• You can also create items of multiple types by combining the commands like /s /m for Starred Message, /e /m for Invitations, etc.

• To search in the Quick Entry box type /f or hit Cmd-F (Mac) or Ctrl-F (Windows, Linux).

Change Date/Time Formats