WAC Meeting January 2004

The 1st official meeting of the Westwood Advisory Council meeting is scheduled for the morning of January 8, 2004 on the UC Berkeley campus. It is being held in conjunction with the Winter meeting of the CSG. The Jan. meeting will be hosted by Jack McCredie who will make the logistical arrangements at UCB and coordinate with the representatives of CSG who will be in attendance.

Attendees:

name	email	affiliation	role
Jack McCredie	mccredie at uclink.berkeley.edu	UC Berkeley	WAC member
Michael R Gettes	gettes at duke.edu	Duke	WAC member
Gregory A Jackson	gjackson at uchicago.edu	U Chicago	WAC member
Lawrence M. Levine	lawrence.m.levine at Dartmouth.EDU	Dartmouth	WAC member
Kevin M. Morooney	kxm at psu.edu	Penn State	WAC member
Oren Sreebny	oren at cac.washington.edu	U Washington	WAC member
Joel Smith	joelms at andrew.cmu.edu	CMU	WAC member
Scott Siddall	siddall at denison.edu	NITLE	WAC member
Mitch Kapor	mitch at osafoundation.org	OSAF	Chairman OSAF
Pieter Hartsook	hartsook at osafoundation.org	OSAF	WAC Secretary
Chao Lam	chao at osafoundation.org	OSAF	WAC member
Heikki Toivonen	heikki at osafoundation.org	OSAF	engineering manager/ security
Katie Capps Parlante	capps at osafoundation.org	OSAF	presenter

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Location

The Advisory Council meeting will be Thursday (1/8) morning starting at 9:30 AM in:

• Room 202 South Hall (the same building being used for the CSG meeting) and it is right in the center of the campus. This room is very nice with plenty of room and excellent projection facilities if we need it. The URL for the campus map is:
• http://www.berkeley.edu/map/

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Agenda

1. Welcome and introductions - Mitch Kapor
2. Status of Chandler - Chao Lam
3. Discussion re. emerging calendar standards (CAP and CalDAV) - Pieter Hartsook, Katie Capps Parlante
4. Discussion of Canoga Security Model
5. Liberal arts colleges requirements and survey
6. How to engage additional schools that want to participate (e.g. Penn and Un. of Kansas) -- proposed by Jack.
7. First dip into setting up alpha sites for Canoga
8. Organizational issues re. WAC -
   • Date and venue for next meeting (where should this meeting best be integrated with the CSG agenda)
   • Structure of the WAC (adding additional members from Faculty and Student populations?)
   • Accounting/Reporting issues re. Grants-
   • Process for reporting Chandler status to full CSG - discussion

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Minutes from the meeting

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Supporting Materials

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Discussion of calendar standards

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Engaging additional schools

Discussion points

• Discuss designating a person on the advisory council to represent the voice of potential non CSG (and non-NITLE) universities.
• Discuss the idea of having a Partners program, similar in goals and scope with the Mozilla partners program.

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Organizational Issues

Establishing a group of advisors [1] was suggested in the Mellon grant proposal. The WAC has been formed to meet that need. The current plan is:

• The Westwood Advisory Council role is to review and recommend the technical direction, functionality, and features of the Westwood roadmap as well as IP/business/and licensing issues pertinent to Higher Education.
• The diversity of the Board is intended to ensure that the majority of the market envisioned for the Higher Education releases of Chandler will be adequately served. In this case the "market" means both end-users of the product and developers creating business (profit and non-profit) opportunities around Westwood.
• The Council will meet three times a year coincident with the CSG meetings. The minutes of the meeting will be publicly available. The WAC meetings will include representation from OSAF management.
• Recommendations of the WAC will be given appropriate consideration, but decisions will be made by OSAF staff with oversight by the OSAF Board of Directors.

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__[1]_excerpt from the Mellon Grant Proposal, p. 16 The OSAF Advisory Board -- OSAF will create a Board of Advisors with representatives from the major constituencies for Canoga and Westwood including members from CSG universities and NITLE Colleges. The board�s role will be to review development plans and progress and to facilitate interaction between OSAF and the target �customers� for Chandler. We expect these activities to include design reviews, coordinating related collaborative development by the institutions, arranging beta test sites, and other joint activities between the institutions and OSAF.

It is understood that over the two-and-a-half year development period for Westwood the needs of the CSG universities may change from those used to derive the original specifications. OSAF is committed to delivering the best possible product and will be open to changes in requirements. In order to facilitate any such changes OSAF and CSG will commit to the following:

1. In addition to the normal reports on Chandler progress available to the public, OSAF will send a representative(s) to the regular CSG meetings to report upon and discuss progress on Chandler.
2. OSAF will be proactively consultative with representatives from CSG in order to align CSG needs and Chandler design goals and to prevent schisms between the OSAF plan-of-record for Westwood and possible revised requirements of CSG. In the unlikely scenario that there are serious disagreements regarding the future directions of Westwood, OSAF will proactively bring the issue to CSG before deciding upon a course of action.
3. CSG should establish a formal process and designate official representatives who will be the point of contact to communicate the collective wishes of CSG to OSAF.

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