Background: We've been having design meetings 3 times a week. The repository folks meet informally to coordinate. Katie suggested the apps group should do the same.

So, the current plan is to identify these three working groups as an organizational mechanism. The goals of the working groups are to:

make sure people aren't blocked make sure we know what people are and aren't doing; develop a clear sense of shared priorities within the group re current work; and identify interactions and dependencies among groups

Each group will have a coordinator. Each group will set its own meeting schedule, agenda. Mitch will work closely with the working group leaders, join meetings as needed.

Morgen is joining the apps area; right now the build work doesn't need him full time.

II. Rationalizing reporting systems Task Manager and its project hierarchy; Bugzilla; wiki

III. Hiring Discussion

Top Priority Open Jobs today are:

• Dev Manager
• Desktop support
• Apps developer
• Apps infrastructure
• Email back-end

We talked about improving decision-making process so that there is someone chartered to make a recommendation to Mitch. Going forward we'll do the following:

Designate a hiring coordinator for each job. After the interview, Suzette will schedule a get-together for those who did the interviews to talk though the results. (This may not be necessary for those candidates who are clearly not good fits, but it should be part of the general process.) Suzette will mange the logistics. The group will discuss. The hiring coordinator will ultimately make a recommendation to Mitch.

Open positions will be reviewed at management committee meetings to make sure we are not blocked on hiring topics.

*III. Decided to call the open spot in development "Head of Development"* rather than Development Manager or Vice-President. The job will have elements of both roles which will get worked out over time.

IV. Community Discussions, being open source

Mitchell proposed that we start having a regular (say once a month) discussion of "life in the open source world" as part of the Developer Meetings. These would be short, say 15 minute, discussions on topics such as "Living in the Fishbowl" "Responding to off-topic messages from unknown people" and whatever else comes up. Mitchell will organize these, starting in mid-December sometime.

-- MitchellBaker - 01 Dec 2003